Project management software is something every business owner needs. With project management software, you create a virtual office that allows you and your team members to work from anywhere, as long as you have internet access. But the benefits of using project management software don’t stop there. With project management software, you can build a team of experts that spans the world. Learn more about how project management software benefits you:
Keep All of Your Project-Related Communication Together
The first thing you’ll notice when you read a PMO software overview is that the software keeps everything related to your project in one place. You create different sections for each phase of your project, and team members can comment on different tasks or parts of a task as they work. This way, you have a record of all of your project-related communication.
When you use project management software that integrates with your customer relationship management (CRM) software, you can connect project-related correspondence directly to the project for everyone on your team to view. You can even give the client access to their project so they can check the progress whenever they’d like.
Make Collaboration Simple
Think of your project management system as your virtual office — it’s where all the work happens. Everything is organized by team and project, so you set up your teams and assign projects to your teams. Once the main projects are assigned, you can break down the project into tasks, and assign those tasks to specific team members.
For example, if you operate a content creation company, you could have a team of writers and a team of editors. Under each team, you’d create a project for each client. Then, within the project, you can do things such as assign a writer to a specific blog post, move a written blog post to your editing team, and move it back to your writing team if it needs to be reworked. This makes it easy to have multiple people working on the same project.
To make team collaboration even easier, you should consider integrating your project management software with a team collaboration app such as Slack. This allows you to share important announcements with your team that affect more than one project. It also gives your team a virtual water cooler space where they can send group or direct messages to each other whenever they want.
Store Important Project-Specific Documents
One of the biggest benefits of project management software also lets you upload project-related documents. This is a hugely helpful feature to use when setting up a new project. Instead of trying to explain various projects steps and expectations to each of your team members, you can create a single document that outlines everything they need to know about the project.
Additionally, team members can upload their work when it’s either completed or they reach a stopping point so that another team member can pick up right where they left off. Because everything is stored in the cloud, uploading documents that your team members are working on lets you collaborate in real time. It’s also a good idea to upload images, video files and sound clips that are approved for specific projects so that they’re easy to find.
Track Project Progress in Real Time
Because everything is stored in one place and you have the ability to assign tasks to specific team members, you can track the progress of a project at any given time with just a few clicks. This way, you know immediately if your team gets off track or (hopefully) ahead of schedule. You should check the progress of your projects frequently to stay on top of the most important tasks.
When you run a virtual business, project management software is your business’ lifeline. It keeps everything organized, helps you stay on track and makes working with people from all over the world easy.